As technology advances and the work scene changes, more and more people are able to accomplish their work tasks with less time spent at the office.
For the longest time, the “perfect” employee went above and beyond the required weekly 40 hours, spending time in the office on evenings and weekends. It good to be productive, but highly unlikely for anyone to truly be on task for that amount of time.
In other words, the quality of your work is not determined by the amount of time you spend working, but by how productive and efficient you are while working. For instance, being efficient and organized may allow an employee to complete certain tasks within 4 hours, while another employee with the same tasks who is not efficient and is less productive may take 8 hours to complete the tasks.
Although the second employee may appear to be an overachiever, working long, hard hours, it is truly the efficient employee who is more productive. Time isn’t everything in this situation – productivity is.
So, what’s the best way to become more productive? Organization.
By organizing your tasks into a list, prioritizing them and setting deadlines for yourself, you are able to think clearly and pursue the tasks at full speed. Prioritizing the things you have to do allows you to focus on the more important things, leaving the less important things to be dealt with later, or not at all, depending on their level of importance and urgency.
Productivity ties back in to another post we shared recently. In this post, How to Accomplish More Daily, we shared the four quadrants with you. At National Agents Alliance, we encourage organizing time and tasks into these four quadrants as a way of prioritizing your daily tasks and habits.
By organizing your life in this way, you are able to see where you waste time. For instance, watching TV would fall in the “not urgent and not important” quadrant – write down how much time you waste daily or weekly watching TV, and replace some of that time (if not all of it) with things that fall in the “urgent and important” quadrant. Include all daily and weekly activities on this map so that you portray an accurate picture of your life as it stands. This will allow you to see the weak areas where you waste time, and will help you improve your overall productivity and time management.